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THE CITY OF 14 CITY COUNCIL AGENDA REPORT pL£ASANTONo July 17, 2012 Community Development Traffic Engineering Division TITLE: ADOPT A RESOLUTION APPROVING A LANDSCAPE MAINTENANCE AGREEMENT AND AMENDMENT NUMBER 2 TO THE FREEWAY MAINTENANCE AGREEMENT WITH CALTRANS FOR FUTURE I- 580/FOOTHILL ROAD INTERCHANGE IMPROVEMENTS SUMMARY The I-580/Foothill Road Interchange project is designed to improve interchange operations and safety, provide improved access for pedestrians and bicyclists, and relieve traffic weaving concerns at the intersection of Foothill Road and Canyon Way/Dublin Canyon Road. The project design is nearly complete and is awaiting Caltrans final approval before construction can begin. Existing maintenance agreements (Freeway and Landscape) have been in place with Caltrans since 1978. These agreements clarify responsibilities for the maintenance of I- 580 (Caltrans), connecting roadways (Pleasanton) and surrounding landscaped areas (Pleasanton). The original agreements include provisions to amend the agreements when future improvements or minor revisions are planned. These agreements must be updated and amended before Caltrans will approve the new Foothill Interchange design. The agreements were previously approved at the June 19, 2012 City Council meeting. Staff has recently learned that Caltrans requires a formal resolution approving the agreements. RECOMMENDATION Staff recommends that the City Council adopt a resolution approving the Landscape Maintenance Agreement and amended Freeway Maintenance Agreement. The agreements were previously approved at the June 19, 2012 City Council meeting. FINANCIAL STATEMENT The landscape agreement will not result in additional landscape maintenance cost. The agreement has minor adjustments to the landscape area. The Freeway agreement may result in a small increase in annual operation and maintenance costs for the additional infrastructure installed by the project. While near- term additional landscape maintenance costs are not significant, long term maintenance costs are unclear and are predicated on the City's plans and scope for any potential future interchange landscape improvements.