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MOTION: It was m/s by McGovern/Cook-Kallio to waive full reading and adopt Resolution No. 12-528 approving the Action Plan and authorizing submittal to HUD. Motion passed by the following vote: Ayes: Councilmembers Cook-Kallio, McGovern, Sullivan, Thorne, Mayor Hosterman Noes: None Absent: None 20. Pulled from the agenda — Consider the scope, work plan, general schedule and public input process for preparation of an East Pleasanton Specific Plan 21. Consider results of study to review the potential for merging the Housing Commission and Human Services Commission into a single commission Mr. Bocian presented the staff report, stating that the Council authorized a study in April 2012 to review the potential for merging the Housing and Human Services Commission into a single commission. Staff held three meetings with each commission, but no joint meeting, to discuss the matter. Staff has two recommendations; one from the Housing Commission which opposes the merger, and one from Human Services Commission which does not endorse it but would like to pursue methods to work together in a more formal way. Staff examined several principal areas, including whether the ordinances that describe the duties of each commission could be merged in a coherent and meaningful way. Staff ultimately felt that the duties of the individual commissions could be merged into a focused and cohesive process. Staff spent considerable time examining methods to transition into one commission and focused on the following four options: • All commissioners retain their seats until their full term expires; • All commissioners retain their seats, with some terms being reduced; • Administer the typical commission appointment process, selecting from among members of the two existing commissions; or • Select the three members of the Housing Commission and four members of the Human Services Commission with the longest remaining terms. Mr. Bocian said he thinks the general preference settled more on the third option, though the Human Services Commission feels it would be more appropriate to open the entire process up to the public. Councilmember McGovern said the recommendation of both commissions, which does not favor a merger, takes precedence in her mind. Mayor Hosterman noted there were no speakers wishing to address this issue. Councilmember Sullivan said there would seem to be plenty of work for both commissions and that he would support their preference as well as the pursuit of additional opportunities to work together. Councilmember Cook-Kallio said that while there is clearly overlap between the two commissions, the focus of each is unique. From that perspective, it is important to retain both. MOTION: It was m/s by McGovern/Thorne to retain the existing two commission structures, as described in Alternative 2. Motion passed by the following vote: Ayes: Councilmembers Cook-Kallio, McGovern, Sullivan, Thorne, Mayor Hosterman Noes: None Absent: None City Council Minutes Page 10 of 11 May 1, 2012