RES 2702 - Laserfiche WebLink

IN THE ~ITY ~OUNCIL OF THE CITY OF PLEASANTON COUNTY OF ADL~EDA, STATE OF CALIFORNIA P~SOLUTION NO. 2702 Establishin~ Petty Cash F~nd Under Finance Director The Cit~ Council of the City of Pleasanton does hereby resolve as follows: 1) A revolvin~ fund known and as described as the "Petty C~sh Fundt is .ereby established. 2) The Petty Gash Fund shall be administered by the Finance Director pursuant to his powers granted by Ordinance 279, 3) The Finance Director, or his assistants or deputies, are hereby authorized to pay City officers and employees money for advances or reimburse- ments for ~nicipal purposes when the followin~ conditions are met: a) The expenditures have been authorized by the current budget. b) The City administrative officer has approved the advance or reimbursement. c) An inconvenience or hardship would result from the officer or employee using his own money for City purposes. d) The goods or services required are of the petty pmture or not readily available through the City purchasing program. 4) The officer or employee receiving the advance or reimbursement from the Petty Cash Fund shall submit to the Finance Director a verified claim for all money spent, properly supported by receipts and vouchers on or before the last day of the month in which the expenditures were incurred. 5) Upon receipt of the verified claim, the Finance Director shall com- ,ile and tabulate the advances or reimbursements from the Petty Cash Fund for ~he preceding month, and present the same to the City Council as one claim, ~ntitled "Petty Cash Fund Disbursements". The warrant approved by the Council ~hall be delivered to the Finance Director to replenish the Petty Cash Fund. 6) Should the claim filed with the Finance Director to support money ~dvanced or reimbursed for expenditures, fail to receive Council approval, said sum received by such officer or employee shall continue as an obligation of said ~fficer or employee to the City.