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BACKGROUND The City of Pleasanton's population is approaching 70,000 within approximately 24 square miles. Within the City's boundaries are: • 649 miles of water & sewer mains with 22,000 service connections • 206 miles of roads • Over 100 publicly maintained buildings • Over 1,200 acres of managed parkland and recreational open space. It is not always practical or cost effective for City staff to perform certain maintenance functions that are essential to keep our City in good order. Out-sourced contracting has been the solution when cost evaluations determine that the work can be provided at a lower cost by out-sourced contractors and in cases where City staff does not have a specific trade expertise. The City has funding in the operating budget for miscellaneous repairs from outside contractors when City Staff cannot do the work. For example, in the event a City-owned park restroom is vandalized requiring painting, there are painters on contract with the City under this "As Needed" contract. Staff would then contact a contractor, provide a scope of service to them and request a bid for services. Based on contractor availability and bid prices, staff would then authorize the work to begin. All "As Needed" contractors have already provided their insurance certificates, hourly rates and product mark up to the City. This process allows for staff to authorize the work and have the work completed in a much timelier manner then formally bidding each small project. For all projects over $25,000, staff will contact all vendors on their bid list and as many other contractors in that specific trade as possible and request proposals from each. Staff would issue a purchase order or City Managers contract for the project. Staff conducted an extensive out-reach effort to insure that Pleasanton vendors were given sufficient notice and opportunity to submit bids (see Invitation to Bid, Attachment A).Below is a listing of the proposed trade specialties by division who will oversee the work: Page 2 of 4