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options is included in the attached HSC agenda reports. Should the Council decide to pursue this matter further, staff would propose further review of Options 3 or 4 with additional information regarding the transition process. Commission Workload Staff, the commissions, and the City Council expressed concern regarding the potential work load of a merged commission as it relates to both the number of meetings that may need to be held, the length of the meetings, and the potential for losing focus on the details required for both human services and housing issues. As part of its review, staff presented the commissions with a matrix (Attachment 2) outlining previous meeting agendas, length of meeting and cancellations. As indicated on Attachment 2, seven out of the 24 (29%) scheduled meetings 2010 were cancelled due to lack of pressing agenda items. In addition, five of the HSC meetings focused on the roundtable discussion regarding various human services needs and while these were important, they are not typical of the HSC's regular agendas. Notwithstanding this situation, should private residential development with complex affordable housing issues materialize in the upcoming years, the anticipated workload may increase. Regarding the length of the meetings, as can be expected, the meetings related to CDBG and grant funding were the longest, and staff anticipates that the time taken to review these items is not additive but rather somewhat redundant. As a result, having them heard by a single commission would not necessarily result in increased meeting time. Also, note that while there is concern regarding meeting length in general, a portion of each meeting is spent addressing administrative and redundant agenda items such as roll call, consent items and meeting open to the public, matters initiated by commissioners, and similar items that would also not be additive. Also, to improve efficiency, staff assumes that a merged commission would take action to streamline meeting processes such as using the consent calendar to address a wider range of informational reports. Nevertheless, based on reviewing the agendas and the meeting times in 2010, the potential for increased meeting times is real, and discussion would be needed to identify ways to streamline meetings. Regarding commission focus, staff assumes that a merged commission would continue to prioritize items to assure that it addresses those items required by ordinance and that are of high importance. To assure this, staff assumes that at least initially, a merged commission would actively engage in goal setting and other processes to assure that it is directing its attention toward matters that it finds important and that, further,this process will allow a commission to developed concise agendas that are geared toward addressing time-sensitive or high priority issues. While the Housing Commission understood this process, it expressed that the responsibilities resulting from implementing the Housing Element would impact work load significantly and that merging the commissions would likely be a distraction to this effort. Page 4 of 6