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Specifications, Terms & Conditions for Operation and Maintenance Services of Sewer and Water Systems 6. Board approval to award a contract is required. 7. A contract must be negotiated, finalized, and signed by the intended awardee prior to Board approval. 8. Final Standard Agreement terms and conditions will be negotiated with the selected bidder. Bidder may access a copy of the Standard Services Agreement template using the hyperlink provided in Exhibit J. The template contains minimal Agreement boilerplate language only. 9. The RFP specifications, terms, conditions and Exhibits, RFP Addenda and Bidder's proposal, may be incorporated into and made a part of any contract that may be awarded as a result of this RFP. U. METHOD OF ORDERING 1. A written PO and signed Standard Agreement contract will be issued upon Board approval. 2. POs and Standard Agreements will be faxed, transmitted electronically or mailed and shall be the only authorization for the Contractor to place an order. Modify or use as is as required 3. POs and payments for products and/or services will be issued only in the name of Contractor. 4. Contractor shall adapt to changes to the method of ordering procedures as required by the County during the term of the contract. 5. Change orders shall be agreed upon by Contractor and County and issued as needed in writing by County. V. INVOICING 1. Contractor shall invoice the requesting department, unless otherwise advised, upon satisfactory receipt of performance of services. 2. Payment will be made within thirty (30) days following receipt of invoice and upon complete satisfactory receipt of performance of services. 3. County shall notify Contractor of any adjustments required to invoice. 4. Invoices shall contain County PO number, invoice number, remit to address and itemized services description and price as quoted and shall be accompanied by Page 23 of 29