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13. Confirm appointments to the ad hoc Downtown Hospitality Guidelines Task Force Ms. Ott presented a brief staff report, stating that in September 2011 the Council provided direction regarding establishment of the task force and setting the process in place. Staff is requesting input on and confirmation of nine of the eleven members, as well as asking the Council to identify its own representatives. In addition to two members of the Council, the task force is comprised of two Planning Commissioners, two appointments recommended by the Pleasanton Downtown Association, and five at large appointments selected by the Council. Mayor Hosterman stated that Councilmember Sullivan had expressed an interest in serving. Vice- Mayor Thorne expressed his interest, as well. MOTION: It was M/S by Thorne/Cook-Kallio to confirm appointments to the ad hoc Downtown Hospitality Guidelines Task Force, as outlined in the staff report and directed by Council. Councilmember McGovern expressed concern that representation on the task force leans more towards downtown businesses and not enough towards the adjacent residential areas. Given the potential changes this could lead to in the downtown area, she felt strongly that more balanced representation is called for and suggested adding one more member from an adjacent neighborhood. City Manager Fialho assured her that similar experiences with the Hacienda and Housing Element task forces have shown that interested stakeholders have a strong influence in the process. While it is true that the task force provides a formal recommendation, divergent viewpoints are not lost. Councilmember Cook-Kallio concurred that stakeholders have had a profound influence on the way previous task forces voted. She suggested that at least part of Councilmember McGovern's concern could be addressed through extending individual invitations to those who applied to the task force, as well as soliciting public attendance. She asked if any applicants not appointed were from adjacent residential areas. Mr. Fialho confirmed. He stated that each Councilmember had the liberty of making an appointment upon review of the applications; that is what is before the Council. The Council established the framework several meetings back and staff moved forward with this structure in mind. Ms. Ott stated that staff has created a web page for the task force, as was done with both the Hacienda and Housing Element task forces. Staff has also noticed all addresses in the Downtown Specific Plan area, which is larger than the Downtown Business Improvement District. Mayor Hosterman said she felt comfortable that the two most recent task forces were very successful in staying on track while still taking considerable input from the larger community. MOTION: It was moved by McGovern to direct staff to alter the committee structure to include two additional neighborhood representatives, ensuring the downtown is approached with an eye towards more balanced representation from adjacent residential areas. Due to the lack of a second the motion failed. MOTION: It was M/S by Thorne/Cook-Kallio to confirm appointments to the ad hoc Downtown Hospitality Guidelines Task Force, as outlined in the staff report and directed by Council. Motion carried by the following vote: Ayes: Councilmembers Cook-Kallio, Thorne, Mayor Hosterman Noes: Councilmember McGovern Absent: Councilmember Sullivan City Council Minutes Page 4 of 6 October 18,2011