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Schedule It is projected by City staff that this process can be started in January 2012 and completed by July 2012, with monthly meetings of the Task Force with additional meetings scheduled if needed. Appointments to the Task Force will be ratified at the December 6, 2011 City Council meeting. With the Council's approval of this process, advertising for the five resident representatives will begin immediately: October 18, 2011 through November 18, 2011. Staff anticipates approximately six public meetings from January 2012 to June 2012. In addition, the process is intended to include one meeting before the Planning Commission before the draft is brought to the City Council for consideration in July 2012. In general, the public process should assure adequate opportunity for community involvement, input and support given the representation on the Task Force. Budget The process is proposed to be led by City staff. Expenses will be limited to approximately $4,000 in overtime costs for non-management staff to attend evening meetings. Should additional professional services involving expertise related to historic preservation be necessary, staff will identify the appropriate scope and process a contract through adopted City procedures. Role and Responsibilities As articulated for the aforementioned Task Force initiatives, to assure a successful and timely process it is important to define the role of the Task Force prior to the start of the process to ensure City expectations are being adequately addressed. To that end, staff has identified the Task Force's role and responsibilities as follows: • Be informed, collaborative, and solution-oriented. Be committed to attending meetings, reading staff information, and being prepared to balance individual and minority interested for the overall good of the Downtown and benefit to the community. • Provide a forum for community discussion. Actively engage the community in a constructive dialogue around Downtown historic preservation issues and possible strategies, and assist in educating the community on Downtown matters. Be open to comment and various view points. • Provide input on draft products. Review and provide input on information presented throughout the process, including potential revisions to the Downtown Specific Plan and Design Guidelines. • Provide recommendations as requested by City staff. Provide recommendations to the Planning Commission and City Council to ensure they receive guidance prior to making the policy decision needed to adopt any potential changes to the Downtown Specific Plan and Design Guidelines. Page 3 of 4