02 - Laserfiche WebLink

THE CITY OF 02 pL£ASANTONo CITY COUNCIL AGENDA REPORT October 4, 2011 City Manager TITLE: ACCEPTANCE OF PUBLIC IMPROVEMENTS PERFORMED BY W.A. THOMAS CO. INC. FOR THE CONSTRUCTION OF THE FIREHOUSE ARTS CENTER (CIP NO. 038011) AND FIREHOUSE ARTS CENTER DOWNTOWN PARKING IMPROVEMENTS (CIP NO. 098035) LOCATED AT 4444 RAILROAD AVENUE SUMMARY Construction of the Pleasanton Firehouse Arts Center and Firehouse Arts Center Parking Improvements projects is complete and ready for acceptance. The Firehouse Arts Center was an adaptive reuse project converting an existing brick firehouse to an arts facility consisting of a studio theater with flexible seating, arts gallery, classrooms for instruction in the arts, grand lobby and staff offices. The Firehouse Arts Center Parking Improvements project consisted of the creation of a hydro-modification master plan for the site, design and construction of a 92-stall parking lot with multi-use trails, a lighted pathway, landscaping and patio paving that serves as an extension of the Center's lobby area. RECOMMENDATION Accept the improvements for the two projects; authorize the City Clerk to file a Notice of Completion for the subject projects; authorize release of the retention held in escrow in the amount of $156,147.21 and transfer the balance of CIP No. 03811 and CIP No. 098035 to the Downtown Parking-Corridor CIP No. 018044. FINANCIAL STATEMENT The Firehouse Arts Center was funded through a private/public partnership in collaboration with the Pleasanton Cultural Arts Foundation. This organization contributed approximately $931,900 towards the construction cost and also raised $838,100 in pledges that will be tendered in future years, for a total of $1.77 million. The actual cost to the City therefore is $10,332,720 and the balance remaining in this CIP budget is $101,471. The project budget for the Firehouse Arts Center Downtown Parking Improvements (CIP No. 098035) is $2,467,082, of which $2,064,535 was expended, resulting in a balance of $402,547 remaining in the project fund. The total remaining balances from these two projects ($504,018) will be returned to the Downtown Parking-Corridor (CIP No. 018044) which partially funded the Firehouse Arts Center Downtown Parking Improvements. The Parking-Corridor CIP project is used to meet the City's future financial obligations for acquiring the Downtown Corridor.