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meetings scheduled if needed. Appointments to the task force will be ratified at the October 18 City Council meeting. With the Council's approval of this process, advertising for the five resident representatives will begin immediately: September 7 through September 23, 2011. Staff anticipates approximately six public meetings between October and March 2012. In addition, the process is intended to include one meeting before the PDA Board of Directors (March 2012) and Planning Commission (April 2012) before the draft is brought to the City Council for consideration in May 2012. In general, the public process should assure adequate opportunity for community involvement, input and support given the representation on the task force. Budget While the facilitated process is being led by City staff, there are some costs associated with developing the guidelines. Specifically, as one of the key topics is noise levels, professional services related to defining acceptable noise levels will be engaged to provide background information and assist the task force in reviewing current noise specifications/limits. It is anticipated that the professional services related to noise could incur costs up to $15,000. Upon the City Council's approval of this process, staff will prepare a Request for Proposals to select the noise consultant to meet the process timeline. Additional costs related to research, and preparing for and holding the public meetings are expected to be no more than $7,500. Thus, the budget for this project should not exceed $22,500 and funding is provided in the Planning Department's 2011/12 FY Budget. Role and Responsibilities As articulated for the aforementioned task force initiatives, to assure a successful and timely process it is important to define the role of the Downtown Hospitality Guidelines Task force prior to the start of the process to ensure City expectations are being adequately addressed. To that end, staff has identified the Task Force's role and responsibilities as follows: • Be informed, collaborative and solution oriented. Be committed to attending meetings, reading staff information, and being prepared to balance individual and minority interested for the overall good of the downtown and benefit to the community. • Provide a forum for community discussion. Actively engage the community in a constructive dialogue around downtown issues, possible strategies and assist in educating the community on downtown matters. Be open to comment and various view points. • Provide input on draft products. Review and provide input on information presented throughout the process including draft Downtown Hospitality Guidelines. Page 4 of 5