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01
City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2011
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062111
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01
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6/17/2011 3:20:33 PM
Creation date
6/16/2011 3:20:55 PM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
6/21/2011
DESTRUCT DATE
15Y
DOCUMENT NO
01
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benefits to workers or care providers and to pay Allocated Loss Adjustment <br /> Expenses. <br /> 2. All funds in the CLIENT Account belong to the CLIENT. ICS shall have <br /> authority to write checks on the CLIENT Account, however, two signatures may <br /> be required at client's requested level. <br /> 3. ICS shall have authority to pay Allocated Loss Adjustment Expenses from the <br /> CLIENT Account to vendors. ICS shall provide the CLIENT with detailed <br /> accountings of the expenditures from the CLIENT Account. <br /> 4. ICS agrees to make records pertinent to the CLIENT's account available to <br /> CLIENT for audit purposes at all reasonable times with at least 24 hours' notice. <br /> 5. ICS agrees to maintain CLIENT's trust fund account, if CLIENT elects such <br /> arrangement. Otherwise, CLIENT is responsible for all reconciliation and banking <br /> processes involved with CLIENT account. <br /> 6. Additional services, including but not limited to, field and investigative services, <br /> legal expenses, managed care services, index bureau inquiries, bill review and all <br /> services which are provided by outside vendors on behalf of the CLIENT shall be <br /> paid out of the CLIENT's account, or trust account. <br /> H. Assignments. ICS shall not assign this Agreement, nor any part thereof. <br /> I. File Storage. Pursuant to RR 15400.2 Of the California Code of Regulations <br /> all files closed for more than 5 (five) years shall be identified. UPON CLIENT <br /> direction ICS shall return the file(s) to CLIENT, destroy file(s) or maintain file(s) <br /> at CLIENT expense with an off-site storage facility. <br /> J. Cooperation. In the event of early termination or non-renewal, both parties will <br /> cooperate in good faith to implement a transition to a new service provider with <br /> minimum disruption to the provision of benefits to workers. ICS will make <br /> available to client, and to a new service provider, all files, summary data, records <br /> and information developed with respect to this Agreement, including all loss <br /> records and a record layout describing the format of the data tapes. Such <br /> information shall be made available electronically whenever possible. The <br /> CLIENT shall assume all responsibility for open claims as of the effective date of <br /> termination. <br /> K. Files All claims files, records, reports and other documents pertaining to <br /> employee claims are the property of the CLIENT and CLIENT may audit or <br /> inspect the files at any time during normal business hours. ICS shall turn over <br /> possession of all files and other documents to the CLIENT or its designee <br /> promptly upon the effective date of termination or non-renewal of this <br />
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