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During the first three weeks of Management Partners' engagement, a preliminary plan <br /> was developed which identified and prioritized the work to be accomplished. This plan <br /> was discussed with, and approved by, the City Managers of the member agencies on <br /> April 20, 2011. The major categories of work to be accomplished include: <br /> 1) Identify roles/responsibilities of the Governing Board and the Community <br /> Advisory Board in the wind-down process <br /> 2) Prepare a communications plan <br /> 3) Assess operational needs to successfully wind-down ACAP <br /> 4) Organize and determine the future disposition of files and records <br /> 5) Inventory and dispose of all ACAP property <br /> 6) Terminate leases and vacate buildings occupied by ACAP <br /> 7) Evaluate all the various insurance programs and terminate the insurance plans <br /> when appropriate <br /> 8) Complete a number of finance related tasks which will facilitate the payment of <br /> ACAP's financial obligations and facilitate to the extent possible close-out <br /> requirements of all agencies that provided grants to ACAP <br /> 9) Prepare all grant close-out documentation <br /> 10) Determine services required after the close-out of ACAP <br /> DISCUSSION <br /> The total estimated wind-down cost of $1,880,000 includes the previously paid <br /> contribution from the member agencies of $300,000. (Each of the cities made an initial <br /> cash contribution of $25,000, for a total of $300,000.) The ACAP Joint Powers <br /> Agreement provides that the debts, liabilities, and obligations of ACAP shall be the <br /> debts, liabilities, and obligations of the signatories to the agreement, to be shared <br /> equally. <br /> Alameda County has loaned ACAP $366,200.96 over the last few years, $50,000 of <br /> which was paid back to the County by ACAP. In addition, the County was credited with <br /> $25,000 as their participation in the initial round of partner payments as described <br /> above, leaving a balance owing to the County of $291,200.96. That balance will be <br /> further reduced by their continued participation in the close out of ACAP as one of the <br /> thirteen responsible member agencies. <br /> Page 3 of 4 <br />