PC 051210 - Laserfiche WebLink

With respect to the PUD process, Mr. Dolan stated that staff has relied on for any project of any substance and involves a minimum two-step process: the Planning Commission and the City Council. With respect to the PUD process, Mr. Dolan indicated that the CSRT asked why each PUD application that is typically a Planning Commission issue is automatically brought up to the purview of the City Council, especially when a regular Planning Commission zoning process is adequate, such as for a conditional use or design review. Mr. Dolan indicated this was a fair question and that the Commission would be looking at this at matter at some time in the future. In regard to the appeal process, Mr. Dolan stated that the City has a very liberal appeal process and that from the financial standpoint; the appeal fees are essentially non-existent so that there is no reason for anyone who is unhappy with the decision not to appeal. He indicated that the CSRT recommended that there be a stated cause for appeal and that projects originating at the Zoning Administrator staff level never go beyond the Planning Commission, who would have the final say on the project. Mr. Dolan noted that the CSRT would also like to limit the ability of the Planning Commission and the City Council to continue an item on their own by requiring a majority vote. Chair Olson thanked Mr. Dolan for an outstanding report and indicated that putting together this team was a great idea, with a lot of value added for the City and the process. Mr. Dolan indicated that if the Commission is interested, he can send out an email with the names of the CSRT members. Commissioner O’Connor noted that this was presented to various groups and that one of the more vocal groups is the Economic Vitality Committee of the Pleasanton Downtown Association (PDA). He inquired if this presentation was made to that group or if its member here part of the other groups involved. Mr. Dolan replied there is quite an overlap among the different groups in the City and that he had made an abbreviated presentation to the PDA. He indicated that he had been invited to talk about this but that he was not the only item on the agenda. He added that he was not certain when the presentation was made and what has been presented to the group because the Department has accomplished more with time. Commissioner Narum referred to the matrix and asked which item Mr. Dolan viewed as the significant improvement for expediting things. Mr. Dolan replied that the reorganization of the Department has allowed staff to think differently. He added that the upgrade from KIVA to a system everybody will be able to use has the potential to be significant, and the reporting on the timelines and staff being forced to take accountability is a good tool. PLANNING COMMISSION MINUTES, May 12, 2010 Page 10 of 11