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BACKGROUND On December 1, 2009, the City Council awarded the construction contract for the subject project to the lowest responsible bidder, W.R. Forde Associates, in the amount of $83,875. The City Council also authorized the Director of Community Development to approve change orders up to the project contingency amount of $13,000. The subject project has since been completed and is ready for acceptance. The subject project was authorized in the 2008/2009 Capital Improvement Program to replace deteriorated water valves. The specific location was selected from the priority list developed by the Utility Division as various problems had been reported in the area. DISCUSSION Budget Change orders totaling $10,704.53 were issued for installation of additional pipe, additional excavation over standard 42" depth for water mains, and off-haul /import of backfill material. Change orders also included extra removal of concrete thrust blocks, labor and material. Additionally, during a shutdown for a new blow -off installation being performed by the Utilities Division of the Operations Services Department, two old existing mainline valves broke at the intersections of Mirador Drive at Mirador Court and Mirador Drive at Neal Street. During excavation for repair of the broken valves, staff determined that a total of five valves in the excavations were in immediate need of replacement due to their age and poor condition. The pipe and valve material costs were charged to the Control Valve Installation project, and the majority of the installation was performed by City of Pleasanton staff. The valve and pipe expense for Mirador bring the total cost for the project above the approved budget amount of $98,857 (by $6,316); however, sufficient funds remain in the Annual Control Valve Installation project to cover this additional expense. The final project funding, expenditures and remaining funds are detailed in the "Funding and Expenditure Summary" (Attachment 1). Staff recommends that City Council authorize the use of additional available funding from CIP No. 081011 to cover the $6,316 project overage. Staff further recommends that Council authorize the transfer of the remaining unused CIP budget ($46,827) to the next Bi- Annual Control Valve Installation project, CIP No. 101011. Brian Dolan Director of Community Development Attachments: Fiscal Review: �� <Z 1. Funding and Expenditures Summary Page 2 of 2 Emily Wagner Director of Finance Nelson Fialho City Manager