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BACKGROUND The City of Pleasanton has used a contractor to conduct the routine maintenance and emergency maintenance of the City's street lights from the time the lights were purchased from PG &E in the 1990's. The current contract has expired and a new contract contains the prevailing wage requirements needed in all new contracts. In addition to the inclusion of the prevailing wage requirements, the Street Light and Pathway Light Maintenance Contract includes the replacement of all street light bulbs on a four -year basis. The life expectancy of a typical street light bulb is approximately five years. The four -year requirement will allow the City to maximize the useful life of the bulbs and minimize the number of street light outages and should result in improved street light and pathway light operations. The monthly Street Light and Pathway Light Maintenance program will result in an annual street light maintenance cost of approximately $121,730 per year with the current number of poles services. The Hacienda Owners Association pays for the maintenance of the 760 street lights in the business park, which accounts for 10.8% of the annual maintenance cost ($13,146). The City of Pleasanton is responsible for the remaining $108,576. Current budgeted funds for fiscal year 2009 -2010 and fiscal year 2010 -11 are sufficient to cover the maintenance contract amount. The new contract requires a more streamlined outage notification system including routine night time checks. The contract also requires that the contractor be equipped to retrieve service requests electronically from City staff via the Maintenance Management System. Three companies submitted proposals: Vista Universal, Team Econolite and Republic ITS. The sealed proposals for the Maintenance Contract were opened on April 20, 2010 and ranged in price from $10,150 to $13,860 per month for the routine maintenance fee. For review and selection purposes, the contractor was not selected based solely on the lowest monthly flat rate; instead, the selection process incorporated some emergency repair work quantities. Team Econolite had the lowest monthly flat rate fee, as well as being the lowest contractor based on the flat rate and the extra work for emergency repairs. Econolite is a well established street light maintenance company that has been in business for over seven years providing traffic signal and street lighting maintenance services. Currently, Team Econolite provides traffic signal /safety light maintenance services for twenty -four agencies including the cities of Sunnyvale, San Ramon and Santa Ana. Team Econolite is presently under contract with the City of Pleasanton for preventative maintenance and 24 -hour emergency response to the City's 101 intersections and safety street lights. Page 2 of 3