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BACKGROUND The City has an ongoing need for on -call geotechnical engineering and material testing consulting services. The types of services needed may include, but are not limited to: soil analysis, pavement and sub -base design recommendations, soil compaction testing, materials testing, permeability testing, construction consultations, and geological hazard investigations. In June 2007, the City awarded three -year contracts to the firms of BSK Associates Geotechnical Consultants, Inc.; Construction Testing Services; and ENGEO Incorporated, for on -call geotechnical consulting and material testing services. The current contracts expire on June 30, 2010. DISCUSSION A total of 15 geotechnical engineering consulting firms submitted SOQs in response to the request. City staff reviewed the SOQs and invited the four highest ranking respondents to interviews. A panel of four City staff members familiar with the project needs and types of services required conducted interviews of the shortlisted firms: BSK Associates; Kleinfelder, Inc.; ENGEO Incorporated; and Berlogar Geotechnical Consultants. Staff also contacted the references provided by each of the four firms to obtain feedback on past contractual experiences. Based on ratings of the SOQs, interviews, and reference inquiries, staff recommends awarding two contracts: one to Kleinfelder, Inc., and on to ENGEO Incorporated. Staff believes these two firms are the most qualified of those who submitted, to provide the required geotechnical and material testing services for FY 2010 -2013. Funding for these contracts will be provided from Council- approved Capital Improvement Project budgets for each of the projects requiring these services. When a service is needed for a project, the selected firms will be requested to submit a detailed proposal, which defines the scope of work for the particular project and the fee required to complete the task. Typically, such service support costs range between $7,000 and $10,000 for each capital project, and are dependent on the size, types of service and complexity of the job. Approval of these contracts authorizes staff to spend up to the aggregate amount of $450,000 between the two firms over a three year period, which will likely consist of 30 -40 separate project authorizations over the life of the contracts. The proposed contracts with Kleinfelder, Inc. and ENGEO Incorporated are attached and include Exhibit A (Scope of Work) and Exhibit B (Fee Schedule). Submitted by: Fiscal Review: Approve by: Lath 1:1A Brian Dolan David P. Culver Nelson Fialho Director of Director of Finance City Manager Community Development Attachments: 1. Proposed consultant contract with Kleinfelder, Inc. 2. Proposed consultant contract with ENGEO Incorporated Page 2 of 2