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BACKGROUND Prior to 1996, City survey drafting needs were met by a City employee and supplemented by outside surveyors under a rotating purchase order system. Since then, needs have been met by contracted services and the method of procurement has been through the Statement of Qualifications and Request for Proposal process, in which firms are selected based on their qualifications, proposal, and interviews with City staff. For the previous fiscal years of 2007 -2010, the firms of Kier and Wright Civil Engineers and Surveyors Inc., and BKF Engineers have provided these services to the City. The types of services to be provided by the survey firm may include, but are not limited to: providing topographic and general survey services for project design and construction, construction staking, identifying and locating boundaries for easements, performing survey map checking, and preparing plat maps, metes and bounds descriptions, records of survey, and corner records in conformance with the Land Surveyors Act and Business and Professions Code. In addition, the firm may also be asked to provide computer- drafting services in conjunction with the surveys completed for the City. DISCUSSION A total of 23 survey engineering consultant firms submitted SOQs in response to the request. City staff reviewed the SOQs and invited the four highest ranking respondents to interviews. A panel of four City staff members familiar with the project needs and types of services required conducted interviews of the shortlisted firms: Kier Wright Civil Engineers and Land Surveyors, Inc.; Ruggeri- Jensen -Azar; Alexander Associates, Inc.; and Bellecci and Associates, Inc. Based on ratings of the SOQs, interviews, and reference inquiries, staff recommends awarding three contracts: one to Bellecci Associates, Inc.; one to Kier Wright, Civil Engineers and Land Surveyors, Inc.; and one to Alexander Associates, Inc. Staff believes these three firms are the most qualified of those who submitted, to provide the required services for FY 2010- 2013. Funding for these contracts will be provided from Council- approved Capital Improvement Project budgets for each of the projects requiring these services. When a service is needed for a project, the selected firms will be requested to submit a detailed proposal, which defines the scope of work for the particular project and the fee required to complete the task. Typically, fees for survey support services for each capital project are in the range of $7,000 to $10,000, and are dependent on the size, types of services and complexity of the job. Approval of these on -call contracts authorizes staff to utilize these three firms over a 3 year period up to an aggregate limit of $500,000 for budgeted tasks /projects, which will likely consist of 40 -50 separate project authorizations over the life of the contract. The proposed contracts with the three firms, including Exhibit A (Scope of Work), and Exhibit B (Fee Schedule), are attached to this staff report. Page 2 of 3