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Councilmember McGovern said the goal is an open and educated process. She reiterated her concerns that 12 meetings of two hours each are insufficient for a project of this scope. She said she asked staff again today if a field trip to both successful and unsuccessful TODs would be provided. She worried that this along with the need for education on TOD, land use, PUDs, and zoning could not fit into that time frame with the type of process that is desired. Mr. Fialho said he hopes the process to be self directed and that, following the first discussion about the Brown Act, the task force members and stakeholder group can be engaged regarding what is needed to accomplish this task. He stressed the need for a facilitator in this process and reiterated that these numbers are budgeted and may ebb and flow based on the priorities of the process. Councilmember McGovern said she still has serious concerns regarding the "good cause" clause and wants to ensure that these meetings are set up to be successful. She stressed her concerns regarding the time frame and said she does not wish the community to feel as though it is being rushed through something it does not understand. She asked that staff keep the Council abreast of all progress and immediately bring attention to any doubts that the task force is proceeding as intended. Mr. Fialho confirmed, stating that staff shares that respective concern. Councilmember Sullivan asked who would be the lead staff person. Mr. Fialho said both Mr. Dolan and Ms. Stern, both of whom would be present at each meeting. Councilmember Sullivan said he appreciated what was said in terms of being flexible and responsive to the needs of the task force. He said these things can often become a very staff driven process. He agreed with Councilmember McGovern regarding the timeline but noted that the task force will be allowed more time if needed. Vice -Mayor Thorne voiced the importance of staff keeping the Council advised of all progress. Councilmember Cook Kallio said she presumed that staff reports would be provided ahead of time and that task force members would not come into meetings cold. She said she supports a time limit, not in order to limit discussion, but to ensure that the process stays on track. She said she is committed to an open forum and predicted that most meetings would not end at the scheduled time of 9 p.m. Councilmember McGovern requested that all staff reports and pertinent materials be posted onto the task force website. MOTION: It was m/s by Cook Kallio /McGovern to approve professional services agreements with LucyCo Communications for facilitation services, and AECOM (EDAW) for design and urban planning consulting services for the Hacienda Business Park PUD modification project, with Councilmember McGovern's comments noted. Motion passed by the following vote: Ayes: Councilmembers Cook Kallio, McGovern, Sullivan, Vice -Mayor Thorne Noes: None Absent: Mayor Hosterman Vice -Mayor Thorne announced a public request to reopen the public hearing and the Council offered support. City Council Minutes Page 11 of 12 January 19. 2010