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MOTION: It was m/s by McGovern /Sullivan to accept the City Clerk's Certification of the Referendum Petition for Ordinance No. 1961 regarding the Oak Grove Development. Motion passed by the following vote: Ayes: Cook Kallio, McGovern, Sullivan, Vice -Mayor Thorne Noes: None Absent: Mayor Hosterman Councilmember McGovern requested and received Council support for continuing the item to February 16, 2010. 18. Confirm members of a Task Force to Guide the Hacienda PUD Modification Process Principal Planner Janice Stern outlined the composition of the Hacienda PUD Task Force as two City Council members, two Planning Commission members, representatives of the four neighboring homeowners' associations and two residential developments, representatives of the three rezoned parcels, one representative of the Hacienda Business Park Association, and five at large members selected by the Council. The City received a total of 15 applications for the at large positions and subsequently conducted interviews. She noted that staff received a request from the Pleasanton Unified School District (PUSD) that, because of the importance of this project to the district, a seat be added to the task force for a board member. Should the Council concur, the board would be asked to designate a representative. All task force and advisory stakeholder meetings will be open to the public and all members of the public are invited to attend. The first meeting is scheduled for Tuesday, February 23 at 7 p.m. in the Veteran's Building and subsequent meetings will be held the fourth Thursday of each month. Because the task force meetings will extend over one year or more, staff anticipates that meeting conflicts may arise for members and recommends the Council allow for some sort of proxy system. Ms. Stern recommended that the City Council select two members to serve on the task force, confirm task force members as noted in the agenda report, and authorize the PUSD board to designate a representative to serve on the task force. Councilmember McGovern confirmed with Ms. Stern that the intent is that the proxy would be one person per member, for the duration of the task force. She requested a copy of the proxy list for the Council's reference. Councilmember Cook Kallio presumed that a Council member's proxy would be another Council member. Ms. Stern said that would seem to make sense. Vice -Mayor Thorne suggested the Council choose a third member tonight to act as proxy. Councilmember Sullivan confirmed with Ms. Stern that all task force meetings would be advertised, open to the public, and governed by the Brown Act. Councilmember McGovern asked and Ms. Stern confirmed that meeting minutes would be posted on the website. MOTION: It was m/s by McGovern /Cook Kallio to approve the following to the Task Force to guide the Hacienda PUD Modification Process, and with the addition of one representative to be selected by the PUSD board. City Council Minutes Page 7 of 12 January 19. 2010