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BACKGROUND The Valley Avenue Pedestrian and Bicycle Path Project provides an off street alternative route for pedestrians and cyclists to reach the elementary and middle schools located on Case Avenue. The pathway is considered a suggested Safe Route to School. The project consisted of removal and disposal of existing fencing, bollards and gates along the south side of Valley Avenue between Case Avenue and Sunol Boulevard. It also included construction of approximately 700 feet of paved pathway and hydro- seeding of soil areas disturbed during construction. See Attachment 2 for a copy of the project vicinity map. On July 21, 2009, the Council awarded the contract for the project to Soto Brothers Paving Company, Inc. in the amount of $45,955. At the same time, the Council authorized the Director of Community Development to approve change orders up to the project contingency amount of $9,200. There is currently a balance in CIP No. 077036 of $90,658. The primary reasons that the balance in the project is greater than the amount actually expended are that the bids came in substantially lower than the engineer's estimate and unfavorable soil conditions were not encountered. The project has been completed to the City's satisfaction and is ready for formal acceptance by the City Council. DISCUSSION Budget A summary of the project's funding sources and expenditures is presented in Attachment 1. The final contract amount is $44,207. This includes deductive change orders of $2,057.56 due to adjustments in the final quantities compared to the bid proposal estimated quantities and $475 for site clean -up. The City hired another contractor to perform the site clean -up and the City will withhold that amount from Soto Brothers' final retention. Change orders for additional work were granted in the amount of $824.56, resulting in a net deductive change order totaling $1,708 $2,057.56 $824.56 $1,708). The remaining CIP No. 077036 balance of $90,658 includes $45,658 allocated from the Metropolitan Transportation Commission Transportation Development Act (MTC TDA). These funds are only received as reimbursements for expenses incurred; and they will remain in the MTC TDA pool for allocation to a different City of Pleasanton Page 2 of 3